Carex is partnering with a Madison, WI organization as they seek a dedicated and detail-oriented HR Assistant to support various human resources functions, ensuring smooth operations within their department. The ideal candidate will be responsible for a wide range of activities, from managing interview logistics to coordinating employee programs and maintaining critical HR documentation. This role requires exceptional organizational skills, strong communication abilities, and a commitment to maintaining confidentiality and professionalism. This role is onsite in the Madison area office Monday-Friday.
What You'll Do:
- Welcome applicants, employees, and vendors in a friendly, professional manner.
- Manage the applicant log, schedule interviews, including travel arrangements, administer pre-employment tests, and conduct reference checks.
- Assist with job postings and advertisements for open positions, including internal listings, web-based postings, and print ads.
- Oversee temporary staffing by coordinating with agencies, managing placements, and verifying timesheets for payroll.
- Coordinate the Friends & Family staffing program, handling scheduling, onboarding, and timesheet verification.
- Administer the uniform program, resolving issues and reviewing billing for accuracy.
- Follow up with employees after benefit orientations to ensure all necessary paperwork is completed.
- Scan terminated personnel files and other HR documents in a timely and consistent manner.
- Maintain HR-related supplies, including handbooks, new employee forms, and benefit documentation.
- Manage fitness center access and scheduling, including employee orientation to the program.
- Distribute any remaining bi-weekly payroll checks to employees.
- Prepare monthly reports such as new hire data, Department of Labor compliance, and other relevant information.
- Assist with the creation and maintenance of personnel files.
- Support the E-Verify process for all new hires and audit I-9 forms for accuracy.
- Help coordinate and implement employee events.
- Ensure confidentiality and maintain professionalism in all HR-related activities.
- Support special projects as assigned.
- Take on additional duties as needed, with occasional adjustments to the work schedule.
What You'll Bring:
- Education: High school diploma or equivalent required. Additional education, including a degree, is preferred.
- Experience: One to two years of experience in the human resources field, or a similar combination of education and experience
- Knowledge, Skills & Abilities:
- Strong knowledge of human resources principles and practices.
- Experience with an HRIS database preferred.
- Effective oral and written communication skills.
- Excellent interpersonal skills and computer literacy.
- Must be accurate, detail-oriented, organized, and dependable.
- Ability to multi-task is critical.
Carex Consulting Group is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status.
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